Grant conditions

June 2014 edition

Applications for the April 2015 meeting will be subject to the June 2014 edition (below). Applications for subsequent meetings will be subject to a new edition (to be called “the March 2015” edition) which will incorporate a revised condition 9; the revised condition 9 is set out below.

All grants are made subject to the following conditions:

  1. The monies may not be used for any purpose other than that specified in your application without our express consent in writing
  2. The grant cheque will be made payable to the applicant only in the name under which it is shown on the charity commission website.
  3. When sending out the grant cheque we will also send out our form of receipt.  We require this to be returned to us signed by the appropriate officer of your charity; a stamped addressed envelope will be provided for this purpose.  The form of receipt will contain an acknowledgement that the grant will only be used for the purposes specified in the application (unless we agree in writing to the contrary).  There is no objection to your sending your own form of receipt in addition to our own.
  4. Grant monies should be spent within one year of the date of our cheque – unless, again, we agree in writing that you may retain the funds.
  5. You will, if so requested, refund to The Saintbury Trust any part of the grant not utilised for the purpose for which it was approved.
  6. If The Saintbury Trust has reasonable grounds for suspecting that you have supplied false information in connection with your application that the Trust may require immediate repayment of the grant and the grant will be repaid immediately on such demand.
  7. You may, if you so wish, acknowledge the grant in your own publicity material or publications.
  8. If so requested, you will afford to the trustees of The Saintbury Trust or any of them or their representative a reasonable opportunity of visiting and inspecting any project for which a grant has been approved and/or paid.
  9. If so requested you will provide us with a progress report of how the money has been spent and the success of the project.  Please note that you are not expected to send a progress report (though you may do so if you wish) unless we specifically request it.
  10. We may withhold payment, or require immediate repayment, of any grant awarded if your organisation becomes insolvent or goes into administration, receivership or liquidation.
  11. We reserve the right to impose additional conditions for particular grants.  These will be set out in the letter sending the grant cheque.

To assist previous applicants, the following are the changes to the November 2011 edition:

  • condition 2 – this is new
  • old conditions 2 to 7 have been renumbered as 3 to 8 in consequence of “(a)”
  • conditions 9 and 10 are new; so far as condition 9 is concerned there is an increasing likelihood that, in future, reports will be requested as a general policy
  • old condition 8 has been re-numbered 11 in consequence of the above.

The March 2015 edition

This will be the same as the June 2014 edition save that condition 9 will be replaced with:-

“9. Applicants who are awarded a grant in excess of £5,000.00 must provide us with a report of how the money has been spent and the success of the project (with particular reference to how the public benefit requirement has been satisfied). Such reports should be submitted, preferably by e-mail, and preferably on a single page, within fifteen months after the date of our letter sending the grant cheque. Applicants who are awarded a grant of £5,000.00 or less are not expected to send us a report (though they may do so if they wish) unless we specifically request it.”